online quality homepage   |   network members homepage

Present: Susan Simpson, Chair, Carol Brown, Donna Rusk, Crystal Stratton, Bobbi Thorpe, Desiree Saunders.

Absent: Martha Hanscom, Sukey Hohl, Edie Phillips, Mary Jayne Jordan.

The agenda was approved as posted.

Progress Reports:

Circ Map Simplifying: Des reported that Park and Teton had inquired about simplifying their circ maps.

Database Guidelines: Both Regional Council and Governing board have approved the guidelines, which will be distributed at the annual meeting in print format. A training session on the new guidelines is also scheduled. The committee discussed how frequently the guidelines should be revised and how to handle questions about the guidelines or suggestions for revisions. Carol thought it was more than five years since the last edition. The committee agreed that it should be under constant revision as issues arise. An online request to consider revisions will be added to the committee's web page and guideline review will be added to the procedures. The online form needs to be marketed to members.

Item Type Simplification: Des reported that she is continuing with revisions to the item types.

Request for new Item Types: Des reported the online request form is in process.

Indexing Subcommittee: We skipped this due to the absence of the chair.

Checklists for TechNotes: Bobbi reported that this training tool was coming along.

Authorizing Update: Bobbi reported that this was on schedule with no problems. The plan is still to reindex over Memorial Day.

Draft Report to Wyld Annual Meeting: The draft report on the web page was the first draft, not the second. Susan will e-mail the second draft to members for comments and then post on the web page.

Training Committee: Bobbi reported that the training sessions will be 50 minutes long; she will hit the highlights of the new database guidelines, dedupping and merging. There will also be sessions on serials, authority control, and suggestions for improving the database. She also wants people to be familiar with the process for validating headings. Genre headings will be in the new authority file. Committee members will attend the sessions in case there are questions about the guidelines.

Serials: The current serials solution is not totally satisfactory, but Des is unaware of any new ideas, so the committee decided to do nothing more.

Loose ends: This is the committee's last meeting before the annual meeting when terms end. Members could think of loose ends to tie up.

Request to delete "in library use only" from public display for INPROCESS items: Crys believes this is a local flag and had e-mailed Susan to that effect. Susan will forward her message to the committee. No further action was taken; the local flag question needs to be answered first.

Request to reconsider RESERVERM Item type and contact members who have not responded to surveys: A member had e-mailed the committee asking it to reconsider its decision on RESERVERM and to contact libraries with high use of an item type if they had not responded to surveys. The members discussed this request. One issue is that the library may have been contacted again by a committee member; the staff member doesn't remember getting the message. Do busy committee members have a responsibility to contact individually libraries that do not respond to surveys? Do libraries have a responsibility to respond to messages or check the web page? Does the committee change a decision because one library uses an item type? The committee decided not to change its decision.

Include reply by date in subject line of e-mails: Carol relayed this request which the committee will incorporate in its procedures.

Thanks to outgoing committee members: Susan thanked Edie and Chris for their service on the committee.

Call for New Applications: Edie and Crys have announced to their regions the openings on the committee. Applications should go to Crys as network president.

No date was set for the next meeting. The new committee members should be included in the decision. It will either be the second or fourth week in June.

Respectfully submitted,

S. Simpson
Secretary pro tem