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Present: Susan Simpson, chair, Carol Brown, Donna Rusk, Martha Hanscom, Sukey Hohl, Crystal Stratton, Edie Phillips, Bobbi Thorpe, and guest Suz Groendyk.

The meeting was called to order by Susan at 3:33 pm.

The agenda was approved.

The minutes from the January 24, 2005 meeting were approved with no changes.

PROGRESS REPORTS

Albany County Public Library going fine free.

Circ Map Simplifying: Sukey reported that the indexing committee had their first conference call. The committee has two of five issues left to discuss. Sukey will forward minutes to the quality committee. Any cataloger concerns need to be given to Sukey.

OLD BUSINESS

Database Guidelines

Revisions: Bobbi reported that revisions of the database guidelines have been posted. Any further corrections need to be given to her by the third week in March.

Cheat Sheets: Bobbi said the cheat sheets are separate and have not been done yet and that the tech notes will be in with them. Any examples of quirks need to be given to Bobbi who will work on that after the guidelines are completed.

Minimum Info: The committee agreed that the idea of minimum info for an item record sounded like a good idea. However, there may be a possible problem with types being specified differently from library to library. The committee decided there are no real grounds for minimum info.

Item Types

Current Item Types Results: There are two different types on the web pages; current and proposed. The types help Bobbi overlay records. The committee decided that 79 item types is acceptable.

Cover Letter: Susan asked for corrections to the cover letter to libraries and was given a few revisions such as stating that people can request new item types and a clear conclusion paragraph. A few other minor corrections were suggested. Susan will make the revisions and send the letter.

Next Steps: The committee will collect suggestions for a final list of item types and hopefully have that ready by the annual meeting.

NEW BUSINESS

Review of database guidelines at annual meeting

Assisting Bobbi: Susan asked if there were any specific ways the members could assist Bobbi. Bobbi was unsure at the current time. Any input is welcome.

Annual meeting training and review of guidelines: Crystal stated that she, Brian Green, Scott Kinney, Kim Jones, and Kate Carlson met to begin basic planning and discuss ideas for training. A message will be sent out to members requesting feedback as to what type of training is wanted. Any suggestions on content and logistics are welcome.

Albany County phones went down at 4:03 pm. Susan sent out an email to members inquiring whether the next meeting should be held on March 15 or March 17.

Edie responded that the committee would meeting March 17.

Suz Groendyk, Administrative Assistant, Albany County Public Library

Next meeting: March 28, 2005