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Wyoming Federal Depository Library Consortium

MEMORANDUM OF UNDERSTANDING
AMONGST THE MEMBER LIBRARIES OF THE WYOMING DEPOSITORY LIBRARY CONSORTIUM CONCERNING THE ROLES AND RESPONSIBILITIES OF ALL LIBRARIES INVOLVED.

  1. Parties. This Memorandum of Understanding (hereinafter referred to as "MOU") is made and entered into by and between the Campbell County Public Library, whose address is 4101 4 J Road Gillette, WY 82718-5202, Central Wyoming College Library, whose address is 2660 Peck Avenue Riverton, WY 82501, Natrona County Public Library, whose address is 307 E. 2nd Street Casper, WY 82601-2505, Northwest College John Taggart Hinckley Library, whose address is 231 West Sixth Street Powell, WY 82435, Sheridan College Griffith Memorial Library, whose address is 3059 Coffeen Avenue, P.O. Box 1500 Sheridan, WY 82801-1500, University of Wyoming Coe Library, whose address is 13th & Ivinson, P.O. Box 3334, Laramie, WY 82071-3334, University of Wyoming George W. Hopper Law Library, whose address is P.O. Box 3035 University Station, Laramie, WY 82071-3035, Western Wyoming Community College Library, whose address is 2500 College Drive, P.O. Box 428 Rock Springs, WY 82902-0428, Wyoming State Law Library, whose address is Supreme Court/State Library Building, 2301 Capitol Avenue Cheyenne, WY 82002-0060 and Department of Administration and Information, State Library Division, whose address is Supreme Court/State Library Building, 2301 Capitol Avenue Cheyenne, WY.

    The above parties, recognizing the value of federal government information and the federal depository library system; and, recognizing that access to this information is important to the citizens of Wyoming and the region; and, acknowledging the responsibilities and benefits of the depository library system, have agreed to establish the Wyoming Depository Library Consortium.



  2. Purpose. The purpose of this MOU is to establish the Wyoming Depository Library Consortium (Hereinafter "the Consortium").
    The Consortium will work together to:
    1. Provide access to federal government information of all time periods and formats for the citizens of Wyoming and the region;
    2. Provide support and training for its members;
    3. Provide support and training to other Wyoming non-depository libraries to assure that their library users have equal access to federal government information;
    4. Promote the depository library system and its goal to assure continued free and equal access to federal government information;
    5. Recognize and utilize other sources of federal government information such as the Patent and Trademark Depository Library System and the State Data Centers.


  3. Term of MOU. This MOU shall commence upon the day and date last signed and executed by the duly authorized representatives of the parties to this MOU, and shall remain in full force and effect until terminated. This MOU may be terminated, without cause, by any party upon thirty (30) days written notice, which notice shall be delivered by hand or by certified mail.

  4. Payment No payment shall be made to any party by the other party as a result of this MOU.

  5. Responsibilities of All Members of Consortium.
    1. We understand and are willing to accept responsibility in depository administration as a group.
    2. The Consortium will work together through CARL and WYLD to provide bibliographic access to government publications from 1976 through the present. Efforts will also be made to provide bibliographic access to the holdings of those libraries who are not CARL or WYLD participants.
    3. The Consortium will develop means to identify Consortium holdings for pre-1976 publications.
    4. The Consortium will develop methods and procedures to provide for interlibrary loan and reference services among members before requesting these services from Regional Library. This will include sending ILL requests through the State Library if a consortium member does not have OCLC and utilizing Wyoming sources to answer reference questions before going to the Regional Library. e.g. WYLD WSLILL function, ARIEL, telephone, etc. Wyoming Libraries' policies designed to avoid duplication of effort need to be followed.
    5. The Consortium will develop methods and procedures to provide for support and training among members before requesting these services from Regional Library.
    6. The Consortium will draft a cooperative collection development policy which supports retention of all items of current and historical value to Wyoming and recognizes strengths and needs of individual consortium libraries.
    7. The Consortium will share information that may be of interest to members and Regional Library utilizing e-mail, WYOGOPUB-L, ARIEL, U.S. mail, meetings, telephone, and fax.
    8. The Consortium will participate in and contribute to organizations such as ALA GODORT, AALL Government Documents Section, WLA Government Information Section, and MPLA Government Documents Section.
    9. The Consortium will work in partnership with the Regional Library to help them meet their requirements as a Regional Depository Library.


  6. Responsibilities of Campbell County Public Library.
    1. Participate in the project to provide access to GPO publications on WYLD.
    2. Provide training for staff and patrons to assure access to the CARL/WYLD network.
    3. Provide training reflecting collection strength(s) and staff expertise.


  7. Responsibilities of Central Wyoming College Library.
    1. Participate in the project to provide access to GPO publications on WYLD.
    2. Provide training for staff and patrons to assure access to the CARL/WYLD network.
    3. Provide training reflecting collection strength(s) and staff expertise.


  8. Responsibilities of Natrona County Public Library.
    1. Participate in the project to provide access to GPO publications on WYLD.
    2. Provide training for staff and patrons to assure access to the CARL/WYLD network.
    3. Provide training reflecting collection strength(s) and staff expertise.


  9. Responsibilities of Northwest College John Taggart Hinckley Library.
    1. Participate in the project to provide access to GPO publications on WYLD.
    2. Provide training for staff and patrons to assure access to the CARL/WYLD network.
    3. Provide training reflecting collection strength(s) and staff expertise.


  10. Responsibilities of Sheridan College Griffith Memorial Library.
    1. Participate in the project to provide access to GPO publications on WYLD.
    2. Provide training for staff and patrons to assure access to the CARL/WYLD network.
    3. Provide training reflecting collection strength(s) and staff expertise.


  11. Responsibilities of the University of Wyoming Coe Library.
    1. Provide access to GPO publications through CARL.
    2. Provide training for staff and patrons to assure access to the CARL/WYLD network.
    3. Retain and share copies of "Shipping Lists" for previous 5 years.
    4. Provide training reflecting collection strength(s) and staff expertise.


  12. Responsibilities of the University of Wyoming George W. Hopper Law Library.
    1. Work with consortium members to develop access to library's holdings.
    2. Provide training reflecting collection strength(s) and staff expertise.


  13. Responsibilities of Western Wyoming Community College Library.
    1. Participate in the project to provide access to GPO publications on WYLD.
    2. Provide training for staff and patrons to assure access to the CARL/WYLD network.
    3. Provide training reflecting collection strength(s) and staff expertise.


  14. Responsibilities of the Wyoming State Law Library.
    1. Participate in the project to provide access to GPO publications on WYLD.
    2. Provide training for staff and patrons to assure access to the CARL/WYLD network.
    3. Provide training reflecting collection strength(s) and staff expertise.


  15. Responsibilities of the Department of Administration and Information, State Library Division .
    1. Participate in the project to provide access to GPO publications on WYLD.
    2. Provide training for staff and patrons to assure access to the CARL/WYLD network.
    3. Retain and share copies of "Shipping Lists." [WSL retains 1992-]
    4. Provide training reflecting collection strength(s) and staff expertise.
    5. Provide access to GPO Access through Wyoming and State Library Home Pages.
    6. Provide OCLC services to non OCLC libraries to facilitate ILL requests to the University of Colorado at Boulder, Norlin Library.
    7. Act as central point of contact for federal government information reference questions from WYLD libraries (Utilize WSLILL, ARIEL, Fax, or telephone).
    8. Provide database searching (Marcive CD, DIALOG, etc.) for Consortium beyond the CARL/WYLD database offerings.
    9. Provide consulting regarding WYLD/Marcive project, general federal depository library management and training needs.
    10. Maintain "Services Contract Between the Wyoming Department of Administration and Information, State Library Division and the University of Colorado at Boulder, Norlin Library." to provide Regional Depository Library Services for the Consortium. (Appendix A)
    11. Coordinate development of policies-i.e. collection development and access.
    12. Monitor Govdoc-L and forward significant items to Consortium members who request the service.
    13. Make effort to attend GPO Depository Library meetings.
    14. Subscribe to Uncover table of contents service and forward results to Consortium members who request the service.


  16. General Provisions.
    1. Amendments. Any party may request changes in this MOU. Any changes, modifications, revisions or amendments to this MOU which are mutually agreed upon by and between the parties to this MOU shall be incorporated by written instrument, executed and signed by all parties to this MOU.
    2. Applicable Law The construction, interpretation and enforcement of this MOU shall be governed by the laws of the State of Wyoming. The courts of the State of Wyoming shall have jurisdiction over any action arising out of this MOU and over the parties, and the venue shall be the First Judicial District, Laramie County, Wyoming.
    3. Entirety of Agreement. This MOU, consisting of seven (7) pages, represents the entire and integrated agreement between the parties and supersedes all prior negations, representations and agreements, whether written or oral.
    4. Prior Approval. This MOU shall not be binding upon any party unless this MOU has been reduced to writing before performance begins as described under the terms of this MOU, and unless this MOU is approved as to form by the Attorney General or his representative.
    5. Severability. Should any portion of this MOU be judicially determined to be illegal or unenforceable, the remainder of the MOU shall continue in full force and effect, and any party may renegotiate the terms affected by the severance.
    6. Sovereign Immunity. The State of Wyoming and individual consortium members do not waive their sovereign immunity by entering into this MOU and each fully retains all immunities and defenses provided by law with respect to any action based on or occurring as a result of this MOU.
    7. Third Party Beneficiary Rights The parties do not intend to create in any other individual or entity the status of third party beneficiary, and this MOU shall not be construed so as to create such status. The rights, duties and obligations contained in this MOU shall operate only between the parties to this MOU, and shall inure solely to the benefit of the parties to this MOU. The provisions of this MOU are intended only to assist the parties in determining and performing their obligations under this MOU. The parties to this MOU intend and expressly agree that only parties signatory to this MOU shall have any legal or equitable right to seek to enforce this MOU, to seek any remedy arising out of a party's performance or failure to perform any term or condition of this MOU, or to bring an action for the breach of this MOU.


  17. Signatures. In witness whereof, the parties to this MOU through their duly authorized representatives have executed this MOU on the days and dates set out below, and certify that they have read, understood, and agreed to the terms and conditions of this MOU as set forth herein.

    The effective date of this MOU is the date of the signature last affixed to this Memorandum of Agreement.

CAMPBELL COUNTY PUBLIC LIBRARY


Marcia Wright, Director
Date
CENTRAL WYOMING COLLEGE LIBRARY


Carol Deering, Director
Date


NATRONA COUNTY PUBLIC LIBRARY


Lesley Boughton, Director
Date
NORTHWEST COLLEGE JOHN TAGGART HINCKLEY LIBRARY


John Hanna, President, Northwest College
Date
SHERIDAN COLLEGE GRIFFITH MEMORIAL LIBRARY


Deborah Iverson, Director
Date
UNIVERSITY OF WYOMING COE LIBRARY


Keith Cottam, Director
Date
UNIVERSITY OF WYOMING GEORGE W. HOPPER LAW LIBRARY


Timothy Kearley, Director
Date
WESTERN WYOMING COMMUNITY COLLEGE LIBRARY


Robert Kalabus, Director
Date
WYOMING STATE LAW LIBRARY


Kathy Carlson, Director
Date
DEPARTMENT OF ADMINISTRATION AND INFORMATION, STATE LIBRARY DIVISION


Helen Meadors Maul, State Librarian
Date
ATTORNEY GENERAL'S OFFICE APPROVAL AS TO FORM


Jennifer Evans, Assistant Attorney General
Date

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Created by Statewide Information Services, Wyoming State Library, February 2001.