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To distinguish between the state documents collection and the federal
publications, each Wyoming state publication has the prefix "WyDocs" on the
line above the classification number.
Each agency has been assigned a two or three letter alphabetical
designation, based on the name of the agency. Departmentally sponsored
conferences, affiliated/cooperative local government bodies,
"quazi-governmentals", nonprofits, and commercially contracted projects (i.e.
outside state government), etc. are usually designated by the agency's 2 letter
symbol followed by "Z" (i.e. EOZ for the State Engineer's Office). Any similar
programs or groups appointed by or reporting to the governor will be listed as
GOY, eventually stretching to GOZ.
Each division or subordinate unit within the agency is assigned its own
number, with the number "1" denoting the parent agency's general administrative
office. "1a." will designate the advisory board/ committee/commission/council
that directly affects the department's activities and policies. Such groups
that advise the department in a more general fashion are shown as "1a-2 to
???", etc. The same technique applies to the divisions. Lower-case letters
following divisional numbers indicate an advisory
board/committee/commission/council (Xa., -2 etc.), non-advisory
boards/sections/units/programs (Xb-1 to ???), and institutions (Xc-1 to ???)
affiliated with the division, rather than the department as a whole. [Caution!
This is a new feature of the system.] Building in this way, there is an
alpha-numeric designation for each executive branch agency and sub-unit in
Wyoming state government who have published materials and deposited them with
the Wyoming State Library, in accordance with the statutes.
THUS:
XX(X) Agency class letters
1. Departmental/administrative office
1a. Its advisory body
-2, etc. Other advisory bodies of the dept.
1c-1, etc. Institutions tied to the dept.
2. Departmental division
2a. Its advisory body (if applicable)
2a-2, etc. Other advisory bodies of the div.
2b-1, etc. Sections, units, programs of the div.
2c-1, etc. Institutions tied to the division
There is a sub-arrangement of the system to indicate the type of
publication. A number has been assigned to each publication type, and this
number is followed by a colon or a slash-then colon. For agencies that issue a
number of monographic series (including serials), a link is provided by using
the slash "/" after .4 (which has the series title) and adding a number (1, 2,
3, etc.) before the colon for each separate title/numbered issue within the
series title. Links for monographic publications, such as a reprinted section
of laws printed individually, use a slash followed by a letter designation and
before the colon (.6/a: for example) to differentiate them from the general
category. This is used sparingly, with the exception of the .6 category, since
one-of-a-kind publications are generally handled like monographs.
Numbers have been assigned for the following publication types:
.1: Annual/biennial reports
.2: Monographs
.3 (Unassigned)
.4/ : Serials (a/o monographic series)
.5: Maps
.6/ : Laws
.7/ : Rules & regulations (formerly Addresses. The complete, official
collection of agency rules and regulations is held by the Secretary of State.
Requests should be directed to that office.)
.8: Directories
.9/ : Periodicals
An individual accession number follows the colon. Unlike SuDocs' Cutter
numbers, the WyDocs system simply assigns an accession number. The materials
had been arranged chronologically initially, and newly arrived materials are
assigned the next available number as they are received. New or revised
editions are assigned the same accession number as the original work, but with
a year designation to indicated the new edition.
For publications issued annually, such as agency reports, laws, statistical
reports, directories, etc., the year covered is used instead of an accession
number. For numbered series, such as bul-letins, the numbers assigned by the
issuing agency are used instead of assigning an arbitrary accession number.
Periodicals are assigned a year/month designation to avoid the problem of
duplicated or omitted volume/issue numbering.
Created by Statewide Information Services, Wyoming State
Library, October 2002
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